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Summary

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How to generate invoices using word? There are many free invoice templates and receipt templates for Microsoft Word, in either ".doc" or ".docx" format, that you could download online. Most of them are basic / generic word invoice forms.

Microsoft Word, which is part of Microsoft Office, is a perfect and industry-standard program in its area, but for invoicing and billing template, MS Excel as a spreadsheet program has its advantages over Word.

1. Microsoft Word as an Invoice Creator

Both Word and Excel are able to create professional printable business documents. Word is a word processing application that is used to write documents like memos, letters or essays where text formatting is very essential. For example, a Word invoice template does allow you to easily include your company logo, to customize font / color styles, to include payment details. This could be done with ".doc" files (Word 2003 or earlier versions) and ".docx" files (Word 2007, 2010, 2013, 2016 versions).

This is maybe the reason of so many people asking how to make invoices, purchase orders, receipts and estimates / quotations / business proposals using Word.

On the other hand, Excel is a spreadsheet program that offers a worksheet / table kind of interface, so handling regular data, like invoice and receipt, is much easier with Excel; and it is much easy to do calculations with Excel, for example calculating taxes from rate and amount, calculating balance due from total and paid amount. Here on InvoicingTemplate.com we have not only basic invoicing form samples that do simple calculations, such as calculation of "Sub Total" from "Line Totals"; but also bill templates that do complex discount calculations or do looking up using Excel formulas like "VLOOKUP", or create new drop-down boxes using data validations.

Feel free to visit invoice templates on Microsoft Office online.

In short, you should choose invoice templates in Excel format, instead of invoice templates for Word, unless you do invoicing only a few times in a whole year, for example use a car bill of sale template / boat bill of sale template or sample document in Word to sell your own property. If you are doing business you need a serious bill maker. Excel, whether Mac or Windows, is just the basic.

Our invoicing software program, Uniform Invoice Software, works with Excel only.

2. Our Sample Invoicing Templates

The following top blank billing formats in Excel format demonstrates our point by example. Most of our printable templates include no macros (simple VBA programs).

All of our templates here on InvoicingTemplate.com are fillable / editable, without protecting with a password.

Most of our templates are designed for standard A4 or letter paper. But there are samples for other paper sizes too. Most of them are suitable for portrait paper orientation, but there are layout samples for landscaping too. Most of our designs don't have a background image / watermark, but there are also samples that include image on printed invoices and PDF invoices generated with UIS.

Our templates are basically categorized into sales, service, proforma, receipt, consulting, other groups. Go to the home page for a quick search tool for locating your desired template easily.

All templates work with Uniform Invoice Software (UIS), which means you can utilize those powerful features provided by UIS, such as automatic invoice numbering, to easily pick up items and clients, generating and sending electronical PDF invoices (with optional PayPal payment button to accept online payments), customizable billing statement template, reporting (sales report, product report, customer report, payment report), etc.

Our bill invoice templates are liked by people from various countries and regions, for example United States, Chile, France, Finland, Poland, Slovenia, Italy, India, Israel, New Zealand, Spain, Bangladesh, Denmark, Switzerland, Norway, Luxembourg, Hong Kong, Germany, Canada, Singapore, Sweden, Belgium, United Kingdom, Australia, Netherlands, Ireland, Austria, etc. The come from different industries such as interior-design, doctors, Electronics-Manufacturing / Equipment, Couriers and Messengers, Grocery/Convenience-Store, Food Processing / Sales, Medical, Tanning Salon, management consulting and hotels, etc.

Simple Template with Printable Watermark

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Simple Format with Printable Background Image

There are still ways to create invoice template with printable background image or watermark. In this sample, we'll use c4074 Simple Invoice Format for Letterhead Paper here on InvoicingTemplate.com as the starting point and basic invoice template for demonstration purpose.

Timesheet

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Time Sheet

This free Timesheet template designed by InvoicingTemplate.com is in Microsoft Excel (xls) format. You can use it with Excel 2003, 2007, 2010 or 2013. A timesheet (or time sheet) is a method for recording the amount of a worker's time spent on each job. Originally developed for an employer to determine payroll, timesheets are not just for payroll any more. Timesheets may record the start and end time of tasks, or just the duration. This information may be used for payroll, client billing, and increasingly for project costing, estimation, tracking and management.

Service Receipt Template

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Service Receipt Template

The free receipt sample, as all the other invoice templates here on InvoicingTemplate.com, are a customized version of the sales invoice template shipped with Uniform Invoice Software. For this reason, the receipt template works well with Uniform Invoice Software. For example, you can have Uniform Invoice Software generates an invoice# (receipt#) automatically by clicking the "Save To DB" button.

Invoicing Template for Roofing Service

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Bill Format for Roofing Service

Download this Excel and PDF roofing invoicing template for free. Designed for roofing / ceiling service providers, such as a cooperated company or a contractor / freelancer. With simple customizations, this sample could also be used as an estimate or contract form.

Bricklayer Invoice Template

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Bricklaying Bill Form

This free bricklaying invoice template itemize the cost of materials and labor on two separate sections. Each section has its own tax rate and calculating formulas. It also features a bricklayer cartoon image that shows intuitively what your business is.

Advanced Sample - Invoiced Total in English Words

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Advanced Sample - Invoiced Total in English Words

Most templates here on InvoicingTemplate.com are ".xlsx" files. ".xlsx" workbooks are Microsoft Excel Open XML Format Spreadsheet files. It's an XML-based spreadsheet file created by Microsoft Excel version 2007 and later. One limitation of ".xlsx" format is that it cannot store macros (i.e. VBA codes). To save the macro function code with the Excel invoicing template, you have to firstly convert your template into ".xlsm" format, which is called "Excel macro-enabled Workbook". See c5101 - Advanced Invoice Sample - Macro-Enabled Invoicing Template for more information on this topic.

First, to convert an ".xlsx" invoice template into ".xlsm" format, follow steps below.

Simple Invoice Format for Florida

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Simple Invoice Form for Florida

The word art image in this sample is created by clicking Excel "WordArt" command on the "Insert" ribbon tab. When the newly created word art object is selected, Excel shows a new "Format" ribbon tab, where you can adjust the "Text Fill", "Text Outlook" and Text Effects".

Five Price Levels (Sales, Amount, Custom Column)

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Form with 5 Price Levels

The color column is a custom field defined both in the Product and Invoice Body database tables, which is the most noticeable difference between this customized invoice template and the original 5 Price Levels (Sales, Amount) invoice template. This means that for each product, you can set its color property, and the color values are filled automatically when you choose products from the database. Like all the other invoice templates in this serials available here on InvoicingTemplate.com, the full power of the invoice template comes only with the installation of Uniform Invoice Software, although the free version of this "Form with 5 Price Levels (Sales, Amount, Custom Column)" invoice template can also help you create professional and beautiful invoices.

Makeup Artist Invoice Template

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Makeup Artist Billing Form

Finally, an Excel "Picture Style" is applied to the logo image (the placeholder). The original image is a usual one that shows our web site name "InvoicingTemplate.com". To apply the "picture style", you select the logo in design mode, then go to the "Format" ribbon tab, from the "Picture Styles" list click the sample image to apply the effect -- suddenly, the ordinary image got a rounded 3-D looking.

Work Invoice in Excel

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Work Invoice in Excel

This work invoice template in Excel is designed for freelance workers who charges on an hourly basis. It has a word art logo that shows "WORK INVOICE", a "Work Description" section near the "Bill To" fields, and 4 columns that calculate totals using Excel formulas.

Simple Service Bill with Pleased Customer Image

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Simple Service Invoicing Sample with Pleased Customer Image

It is said that a picture is worth a thousand words. Do you want to place a beautiful image on your service bills to impress your satisfied customers? It is actually easy to do with Microsoft Excel and Uniform Invoice Software (UIS). This invoice sample shows you how.

Invoicing Format for Bakery and Cake Shop

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Invoicing Template for Bakery and Cake Shop

This free billing / invoicing and order form template is designed for bakeries and cake shops. It features a "Requirements" box to enter special notes about the order, and a beautiful Valentine cake image as the form background.

Self Employed Invoice Template

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Self Employed Bill Form

Each section has its own tax rate and its own tax formulas assigned. This enables you to collect taxes according different types of invoiced items.

Medical Invoice Template (2)

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Medical Billing Form (2)

Medical Invoice Template (2) is a variant of Medical Bill Sample (1). This customized medical invoice format differs from the original medical invoice form by being printable on landscape paper orientation.

Blank Sales Invoicing Sample (One-tax, Long Description)

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Blank Sales Billing Sample (One-tax, Long Description)

So if you have one tax to charge on your sales invoices and need to write relatively long product description, this template is suitable for you.

Invoice and Packing List on Separate Worksheet

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Invoice and Packing Slip on Separate Worksheet

On InvoicingTemplate.com we've already released several samples of packing list templates. For example, the basic Packing List Template (cn010), which demonstrates how to modify an existing invoice form to create a packing list template; and Invoice and Packing List on Same Form (c4078), which puts the packing list (named Delivery Docket) and invoice on the same "Invoice" worksheet, so that the packing list and invoice is printed at the same time whenever you issue the "Print" command; and General Waybill (c3010), which also implements a general purpose packing slip / waybill in a standalone Excel spreadsheet template.

Excel Shipping Invoice with Printable Truck Background Image

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Excel Shipping Invoice with Printable Truck Background Image
  1. Again, make sure the "Invoice" worksheet is in design mode.
  2. Click to select a "pick up" (magnifying glass icons) button.
  3. Hit DEL key on keyboard.

Packing List Template

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Packing List Template

Packing Slip Form was created by modifying the default sales invoice template that shipped with Uniform Invoice Software; you can still customize it to meet your business requirements and corporate style. It is easy to do with Microsoft Excel. For example, to change the background / pattern of a text label, you can just right-click the cell and then choose Format Cells, and then choose the background or pattern from the dialog box.

Music Store Invoice Template (Retail)

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Music Store Invoicing Form (Retail)

The printable form, Music Store Invoice Template (Retail), is exactly same as the default sales invoice template. So to implement this Music Store Invoice Template (Retail) based on the sales invoice template, all you need to do is to add the 4 custom fields to the Invoice Body (InvBdy) and Product database tables, and then add the 4 columns with each column mapped to a field in the database tables.