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How to generate invoices using word? There are many free invoice templates and receipt templates for Microsoft Word, in either ".doc" or ".docx" format, that you could download online. Most of them are basic / generic word invoice forms.

Microsoft Word, which is part of Microsoft Office, is a perfect and industry-standard program in its area, but for invoicing and billing template, MS Excel as a spreadsheet program has its advantages over Word.

1. Microsoft Word as an Invoice Creator

Both Word and Excel are able to create professional printable business documents. Word is a word processing application that is used to write documents like memos, letters or essays where text formatting is very essential. For example, a Word invoice template does allow you to easily include your company logo, to customize font / color styles, to include payment details. This could be done with ".doc" files (Word 2003 or earlier versions) and ".docx" files (Word 2007, 2010, 2013, 2016 versions).

This is maybe the reason of so many people asking how to make invoices, purchase orders, receipts and estimates / quotations / business proposals using Word.

On the other hand, Excel is a spreadsheet program that offers a worksheet / table kind of interface, so handling regular data, like invoice and receipt, is much easier with Excel; and it is much easy to do calculations with Excel, for example calculating taxes from rate and amount, calculating balance due from total and paid amount. Here on we have not only basic invoicing form samples that do simple calculations, such as calculation of "Sub Total" from "Line Totals"; but also bill templates that do complex discount calculations or do looking up using Excel formulas like "VLOOKUP", or create new drop-down boxes using data validations.

Feel free to visit invoice templates on Microsoft Office online.

In short, you should choose invoice templates in Excel format, instead of invoice templates for Word, unless you do invoicing only a few times in a whole year, for example use a car bill of sale template / boat bill of sale template or sample document in Word to sell your own property. If you are doing business you need a serious bill maker. Excel, whether Mac or Windows, is just the basic.

Our invoicing software program, Uniform Invoice Software, works with Excel only.

2. Our Sample Invoicing Templates

The following top blank billing formats in Excel format demonstrates our point by example. Most of our printable templates include no macros (simple VBA programs).

All of our templates here on are fillable / editable, without protecting with a password.

Most of our templates are designed for standard A4 or letter paper. But there are samples for other paper sizes too. Most of them are suitable for portrait paper orientation, but there are layout samples for landscaping too. Most of our designs don't have a background image / watermark, but there are also samples that include image on printed invoices and PDF invoices generated with UIS.

Our templates are basically categorized into sales, service, proforma, receipt, consulting, other groups. Go to the home page for a quick search tool for locating your desired template easily.

All templates work with Uniform Invoice Software (UIS), which means you can utilize those powerful features provided by UIS, such as automatic invoice numbering, to easily pick up items and clients, generating and sending electronical PDF invoices (with optional PayPal payment button to accept online payments), customizable billing statement template, reporting (sales report, product report, customer report, payment report), etc.

Our bill invoice templates are liked by people from various countries and regions, for example United States, Chile, France, Finland, Poland, Slovenia, Italy, India, Israel, New Zealand, Spain, Bangladesh, Denmark, Switzerland, Norway, Luxembourg, Hong Kong, Germany, Canada, Singapore, Sweden, Belgium, United Kingdom, Australia, Netherlands, Ireland, Austria, etc. The come from different industries such as interior-design, doctors, Electronics-Manufacturing / Equipment, Couriers and Messengers, Grocery/Convenience-Store, Food Processing / Sales, Medical, Tanning Salon, management consulting and hotels, etc.

Simple Template with Printable Watermark

Simple Format with Printable Background Image

Microsoft Excel provides options for background images too. For example in Microsoft Excel 2013, you can go to the "Page Layout" ribbon tab, click the "Background" to open a dialog box where you can browse to choose a local image, or search online image.


Time Sheet

The timesheet template has 11 columns on the invoice body within the printable area. The first is a Name column, where you can enter your employee's name. If you use the Uniform Invoice Software version, you can also pick up one two several employees by clicking the icon button on the current invoicing line, or you can retrieve employee information (including hourly rate) from backend database by type the ID of the employee into to "OP#" cells.

Service Receipt Template

Service Receipt Template

In order to create this free service receipt template from the original payment receipt template, we move out all the shipping fields from the printable receipt form. For this reason, this blank receipt template is more suitable for service businesses where shipping addresses are usually not necessary.

Invoicing Template for Roofing Service

Bill Format for Roofing Service

Roofing is closely related to construction. You may like to take a look at c1001 Construction Proposal Template, which is an one-column form design that allows you to freely enter a number text lines and the total amount of a project; and c4046 Simple Invoice for Construction Business, which is a basic bill sample for general constructions.

Bricklayer Invoice Template

Bricklaying Bill Form

On the top of the sheet, your business name, address and contact details are right-aligned, leaving space for the bricklayer image. Under that is the required fields, "invoice#" and "invoice date". If you use Uniform Invoice Software, a unique invoice# number will be generated automatically when you choose to save an invoice, see automatic invoice numbering for more information on this. The invoice date could also be filled by Uniform Invoice Software when you click "Clear & New".

Advanced Invoicing Sample - Invoiced Total in English Words

Advanced Invoicing Sample - Invoiced Total in English Words

As of the current implementation, Uniform Invoice Software does not contain a built in function for converting a numeric value into equal English words. Fortunately, Uniform Invoice Software is built upon Excel. Like other Office programs, Microsoft Excel supports VBA (Visual Basic for Application) macros, which you can use to extend the functionalities of Excel itself, including creation of user-defined formulas (functions).

Five Price Levels (Sales, Amount, Custom Column)

Form with 5 Price Levels

The color column is a custom field defined both in the Product and Invoice Body database tables, which is the most noticeable difference between this customized invoice template and the original 5 Price Levels (Sales, Amount) invoice template. This means that for each product, you can set its color property, and the color values are filled automatically when you choose products from the database. Like all the other invoice templates in this serials available here on, the full power of the invoice template comes only with the installation of Uniform Invoice Software, although the free version of this "Form with 5 Price Levels (Sales, Amount, Custom Column)" invoice template can also help you create professional and beautiful invoices.

Simple Service Bill with Pleased Customer Image

Simple Service Invoicing Sample with Pleased Customer Image

With new format design, we firstly removed all the icon buttons that are used to quickly locate / pick up specific customer, product, payment term, sales rep. name etc. This is because starting with UIS version 4, our Excel-based billing program provides an easy and handy "on-sheet picker" feature, which shows dynamically a litter button when a supported cell / field is clicked.

Invoicing Format for Bakery and Cake Shop

Invoicing Template for Bakery and Cake Shop

In this design sample the big title "INVOICE" is not a general static text, but an Excel Word Art object. Word Art is a powerful feature supported by Microsoft Office suite, including Word, Excel, and Power Point etc. Compared to general text, Word Art support more formatting options. To find this out in Excel, click to select the Word Art object, and then click and activate the "Format" ribbon tab. Note that in order to include the Word Art object in the bakery and cake shop PDF invoice, the object must be named with "oknWidget" prefix. Otherwise, it will be removed from the extracted Excel spreadsheet invoices or generated PDF invoices. For example, the command buttons, such as "Customers", "Products" and "Reports", are named with "oknCmd*" prefix, so they are all removed from the PDF invoices.

Self Employed Invoice Template

Self Employed Bill Form

Whether you are a freelancer, solopreneurs or self-employed, this self-employed invoice template helps you easily print bills and request payments. The Excel spreadsheet form separates into two sections, one for service rendered and one for goods and parts used.

Web-hosting Invoicing Template

Web-hosting Billing Form

The template has 6 lines on the invoice body. If you enter a description, the amount cell shows the word 'Free'. If you enter the actual amount in the cell outside the print area, the entered amount appears in the print area. This feature makes it possible for you to clearly display the word 'FREE' for the products or services you offered for free.

Appliance Repair Service Bill Template

Appliance Repair Service Invoice Template

A common requirements in the appliance repair business is that you need some fields to record the identifier of the device / appliance. Like in the auto repair invoice design, there are fields for auto maker, auto color and auto model. In this form design, there two fields designed for this purpose, which are "Computer Model" and "Computer Serial#". If you want to modify these labels to more common words like "Appliance Model" and "Appliance Serial#", it is easy to do with the help from Uniform Invoice Software. You can simply switch to design mode by clicking the "Design Mode" button on Excel "Invoice" ribbon tab, and then type in your own text to replace the existing labels. In fact, your own business name (as a service provider), address and contact information are entered in the same way.

Invoicing Sample for Cosmetics Shops

Invoicing Sample for Cosmetics Shops

This sample is implemented as a sales invoicing template. For stores that don't ship goods, and you need more lines on the detail section, you can move the "Shipping To" section out of the printable invoicing form, and then adjust the layout of the "Bill To" section to leave space for the detail section.

Medical Invoice Template (2)

Medical Billing Form (2)

If you use the Uniform Invoice Software version of this medical bill format, the billing software program helps you create unique customer account number with its powerful customer management features. The customer account number is the account number with the health care provider. Every new encounter should create a unique account number. The "Date of Service" fields detail the dates the patient was treated. In some cases, such as laboratory draws, a range of dates are provided in case multiple tests were performed across several days. A charge itemization can be sent to you detailing all hospital services.

Blank Sales Invoicing Sample (One-tax, Long Description)

Blank Sales Invoicing Sample (One-tax, Long Description)

One of the most common accounting documents is the invoice. The purpose of a sales invoice is to document a transaction. The sales invoice provides the seller with a record of what has been sold, when the transaction has taken place and how much money is involved. In bookkeeping, sales invoices provide you with vital information about your company's financial history. In taxing, sales invoices provide documentation to back up the information you provide on your tax forms. In inventory, a sales invoice can be useful to both buyers and sellers for the purpose of tracking inventory. As How to Write an Invoice for Your Ecommerce Sales states, tax is one of the important detail to make clear on an invoice. With the help of this template, c2022 Blank Sales Invoicing Sample (One-tax, Long Description) or Blank Sales Billing Sample (One-tax, Long Description), the calculation of tax, as well as subtotal, total and balance due, all done in an automatic way using Excel formulas, so you never have to do it manually.

Invoice and Packing List on Separate Worksheet

Invoice and Packing Slip on Separate Worksheet

On we've already released several samples of packing list templates. For example, the basic Packing List Template (cn010), which demonstrates how to modify an existing invoice form to create a packing list template; and Invoice and Packing List on Same Form (c4078), which puts the packing list (named Delivery Docket) and invoice on the same "Invoice" worksheet, so that the packing list and invoice is printed at the same time whenever you issue the "Print" command; and General Waybill (c3010), which also implements a general purpose packing slip / waybill in a standalone Excel spreadsheet template.

Excel Shipping Invoice with Printable Truck Background Image

Shipping Invoice with Printable Truck Background

In this sample invoice template, we use c5013 Shipping Invoice Template (1) as the basic invoice template, add a truck background image to its print result (as well as the PDF shipping invoice), and discuss the key points involved in the customization process. PDF is an idea format for sending out your electronic shipping invoice. Here on we also have a list of PDF invoice templates for you to choose from.

Packing List Template

Packing Slip Form

The free Packing List Template is provided in Excel spreadsheet format, and like all the other templates on here on, it is created by modifying the default invoice template shipped with Uniform Invoice Software setup program, which make it works seamlessly with Uniform Invoice Software. The packing slip template is designed to look professional and classic. The spreadsheet automatically calculates weight totals. The template has fields for Packing List Number, Shipping Date, Customer ID, Ship To Address, Payment Terms, Shipping Method, and for each shipped product, you can detail the Product #, Description and Quantity. On the bottom of the form, there is also a notes field that allows you to enter any comments regarding the order and shipment.

Music Store Invoice Template (Retail)

Music Store Invoicing Form (Retail)

The additional fields, which are not present in the default sales invoice template that is shipped with Uniform Invoice Software setup program, are placed outside the printable area (the area with white background color on the center of the invoicing form). This means that, the addtioanl fields will not be printed if you issue the Print command in Microsoft Excel. These addtional fields include: COMPOSER, INSTRUMENTATION, PUBLISHER, COMMENT, which are all added to the Excel invoice form as columns.