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How to generate invoices using word? There are many free invoice templates and receipt templates for Microsoft Word, in either ".doc" or ".docx" format, that you could download online. Most of them are basic / generic word invoice forms.

Microsoft Word, which is part of Microsoft Office, is a perfect and industry-standard program in its area, but for invoicing and billing template, MS Excel as a spreadsheet program has its advantages over Word.

1. Microsoft Word as an Invoice Creator

Both Word and Excel are able to create professional printable business documents. Word is a word processing application that is used to write documents like memos, letters or essays where text formatting is very essential. For example, a Word invoice template does allow you to easily include your company logo, to customize font / color styles, to include payment details. This could be done with ".doc" files (Word 2003 or earlier versions) and ".docx" files (Word 2007, 2010, 2013, 2016 versions).

This is maybe the reason of so many people asking how to make invoices, purchase orders, receipts and estimates / quotations / business proposals using Word.

On the other hand, Excel is a spreadsheet program that offers a worksheet / table kind of interface, so handling regular data, like invoice and receipt, is much easier with Excel; and it is much easy to do calculations with Excel, for example calculating taxes from rate and amount, calculating balance due from total and paid amount. Here on we have not only basic invoicing form samples that do simple calculations, such as calculation of "Sub Total" from "Line Totals"; but also bill templates that do complex discount calculations or do looking up using Excel formulas like "VLOOKUP", or create new drop-down boxes using data validations.

Feel free to visit invoice templates on Microsoft Office online.

In short, you should choose invoice templates in Excel format, instead of invoice templates for Word, unless you do invoicing only a few times in a whole year, for example use a car bill of sale template / boat bill of sale template or sample document in Word to sell your own property. If you are doing business you need a serious bill maker. Excel, whether Mac or Windows, is just the basic.

Our invoicing software program, Invoice Manager for Excel (namely Uniform Invoice Software), works with Excel only.

2. Our Sample Invoicing Templates

The following top blank billing formats in Excel format demonstrates our point by example. Most of our printable templates include no macros (simple VBA programs).

All of our templates here on are fillable / editable, without protecting with a password.

Most of our templates are designed for standard A4 or letter paper. But there are samples for other paper sizes too. Most of them are suitable for portrait paper orientation, but there are layout samples for landscaping too. Most of our designs don't have a background image / watermark, but there are also samples that include image on printed invoices and PDF invoices generated with UIS.

Our templates are basically categorized into sales, service, proforma, receipt, consulting, other groups. Go to the home page for a quick search tool for locating your desired template easily.

All templates work with Invoice Manager for Excel (namely Uniform Invoice Software)(UIS), which means you can utilize those powerful features provided by UIS, such as automatic invoice numbering, to easily pick up items and clients, generating and sending electronical PDF invoices (with optional PayPal payment button to accept online payments), customizable billing statement template, reporting (sales report, product report, customer report, payment report), etc.

Our bill invoice templates are liked by people from various countries and regions, for example United States, Chile, France, Finland, Poland, Slovenia, Italy, India, Israel, New Zealand, Spain, Bangladesh, Denmark, Switzerland, Norway, Luxembourg, Hong Kong, Germany, Canada, Singapore, Sweden, Belgium, United Kingdom, Australia, Netherlands, Ireland, Austria, etc. The come from different industries such as interior-design, doctors, Electronics-Manufacturing / Equipment, Couriers and Messengers, Grocery/Convenience-Store, Food Processing / Sales, Medical, Tanning Salon, management consulting and hotels, etc.

Simple Template with Printable Watermark

Simple Format with Printable Background Image
  1. As always before customizing a template you first need to back up it. To do this, simply copy the Excel template file in Windows Explorer.

    With Invoice Manager for Excel (namely Uniform Invoice Software) installed, it is recommended to run the template in protected mode (by clicking Excel ribbon Review tab, and then click the "Protect Sheet" command, or go to the "Invoice" ribbon tab and make sure "Design Mode" is not enabled).

  2. In this sample, we need to change the design of the template. So click the "Design Mode" button on the "Invoice" worksheet to unprotect the sheet, display gridlines and row/column headings.
  3. Go to Excel "Page Layout" ribbon tab, click the expand button in the "Page Setup" group. This opens the "Page Setup" dialog box.
  4. Go to the "Header / Footer" tab.
  5. Click "Custom Header", or "Custom Footer", depending on whether you want to lay out the image from top or bottom. In this sample, we choose "Custom Header".
  6. Choose a section to place the image - "left section", "center section" or "right section". In this case, we click and choose "Center section".
  7. Click the "Insert Picture" button on the toolbar.
  8. Browse to and pick up your picture or watermark image from locally store, or download it online.
  9. The section now has a "&[Picture]" placeholder symbol. Click to select it, and then click "Format Picture" command on the toolbar (the last one).
  10. The "Format Picture" dialog box appears. Here you can set the size, scale ratio, cropping, color (automatic, grayscale, black & white and washout), brightness and contrast of the image.
  11. Once you have set the options done, click the dialog boxes.
  12. Go to Excel menu File / Print, you can see that the background image on the printed invoices (see screenshot images below). The background image / watermark will also be included in PDF invoices.
  13. To finish your design job, click the "Design Mode" button on the "Invoice" ribbon tab. Click the Save button on Excel quick access toolbar to persevere the changes.



The timesheet template has 11 columns on the invoice body within the printable area. The first is a Name column, where you can enter your employee's name. If you use the Invoice Manager for Excel (namely Uniform Invoice Software) version, you can also pick up one two several employees by clicking the icon button on the current invoicing line, or you can retrieve employee information (including hourly rate) from backend database by type the ID of the employee into to "OP#" cells.

Service Receipt Template

Service Receipt Form

To create this service receipt template from the original receipt template, all you need to do is to unprotect the Invoice worksheet, and then drag the cells / cells you don't need from the printable receipt form to place it outside the printable area.

Invoicing Template for Roofing Service

Bill Format for Roofing Service

Download this Excel and PDF roofing invoicing template for free. Designed for roofing / ceiling service providers, such as a cooperated company or a contractor / freelancer. With simple customizations, this sample could also be used as an estimate or contract form.

Bricklayer Invoice Template

Bricklaying Bill Form

On the "Services" section, the 4 columns are titled with "Details", "Rate", "Hours" and "Amount"; on the "Parts and Materials" section, the columns are titled with "Details", "Price", "Quantity" and "Amount". If you charge only for hours worked, see invoice template for hourly work for more samples. All the itemized lines on this template have Excel formulas assigned, so that you don't have to do calculations manually, even without installing Invoice Manager for Excel (namely Uniform Invoice Software). This is a big benefit of Excel invoice templates than Word-formatted bill templates.

Advanced Sample - Invoiced Total in English Words

Advanced Sample - Invoiced Total in English Words

As a business document, an invoice sent by a business to a client to denote an obligation to pay for goods or services. One of the most important fields is the total amount to pay. This sample invoicing template shows you how to show the invoiced total in English words.

Simple Invoice Format for Florida

Simple Invoice Form for Florida

This simple invoice template for Florida is designed for businesses who want to try something new. The title word "INVOICE" is applied with lightweight word art to show a cambered effect. It also has an orange blossom background that is known as the state flower of Florida.

Five Price Levels (Sales, Amount, Custom Column)

Five Price Levels (Sales, Amount, Custom Column)

This sample of customizing invoice templates is named with the keyword "cosmetic". A new column "Color" was added to meet the requirements of the cosmetic business.

One Column Consulting Invoice Sample

One Column Consulting Invoice Form

This form uses only the "Description" field on the detail section, which is the "ProductName" field in the "Product" and "Invoice Body" table. In this case, the "Price", "Quantity" and "Line Total" fields are all set to zero. The "Item#" column was added back to the left side of the form. This allows you to save common description to database and retrieve them on creating invoices, avoiding type the text again and again.

Makeup Artist Invoice Template

Makeup Artist Billing Form

First, the makeup artist near the "Makeup Artist Name" label on top of the printable sheet, and the cosmetics interspersed on the entire form result in a complete different look and feel. This effect could hardly be archived by using text only.

Work Invoice in Excel

Work Invoice in Excel

This work invoice template in Excel is designed for freelance workers who charges on an hourly basis. It has a word art logo that shows "WORK INVOICE", a "Work Description" section near the "Bill To" fields, and 4 columns that calculate totals using Excel formulas.

Simple Service Bill with Pleased Customer Image

Simple Service Invoicing Sample with Pleased Customer Image

As a business document, a service bill should clearly show your customer what services are offered, and at what prices they are charged. This is always the key to reduce doubts and ensure you can get payments on time. Besides that, by putting a related image on your bills you can easily make your invoices lively - It is an easy way to make your clients remember your businesses, and also a chance to get returning customers.

Invoicing Format for Bakery and Cake Shop

Invoicing Template for Bakery and Cake Shop

This free billing / invoicing and order form template is designed for bakeries and cake shops. It features a "Requirements" box to enter special notes about the order, and a beautiful Valentine cake image as the form background.

Medical Invoice Template (2)

Medical Billing Form (2)

Almost all Excel templates, including this medical bill template, have a default logo image on the top of the invoice form - although sometimes it is moved to the bottom of the form. This is a placeholder logo image that you should replace with your own logo image before you can put the medial invoicing format into production.

Blank Sales Invoicing Sample (One-tax, Long Description)

Blank Sales Billing Sample (One-tax, Long Description)

Invoice Manager for Excel (namely Uniform Invoice Software), our proud billing and invoicing software based on Excel spreadsheet and database technology, helps you manipulate your invoice processing in many ways. Firstly, it helps you create invoices. For example, you don't have to type in customer / client information and product information again and again, just pick up from existing records using the in-cell picker. Once all the required information is filled in, click the Save Invoice command to save it to the back end database - an invoice# is generated for you if you don't filled it in based on the serial stored in the database. There are also a number of reports that helps you track account receivable, sales, taxes etc.

Invoice and Packing List on Separate Worksheet

Invoice and Packing Slip on Separate Worksheet

In this sample, we use Invoice and Packing List on Same Form (c4078) as the basic invoice template, move the packing list to a separate form. The main steps are illustrated below.

Excel Shipping Invoice with Printable Truck Background Image

Excel Shipping Invoice with Printable Truck Background Image

If you are running a shipping business, this Excel-formatted (xlsx) shipping invoice template helps you to create beautiful shipping or tow truck invoices. On revising the original shipping invoice template, we added a printable Volvo heavy truck background image.

Packing List Template

Packing Slip Form

Packing Slip Form was created by modifying the default sales invoice template that shipped with Invoice Manager for Excel (namely Uniform Invoice Software); you can still customize it to meet your business requirements and corporate style. It is easy to do with Microsoft Excel. For example, to change the background / pattern of a text label, you can just right-click the cell and then choose Format Cells, and then choose the background or pattern from the dialog box.

Music Store Invoice Template (Retail)

Music Store Invoicing Form (Retail)

Music Store Invoice Template (Retail) was designed specially for music company or store. The printable form (the main invoicing form on the center of the Invoice Excel spreadsheet is same as the default sales invoice template included in Invoice Manager for Excel (namely Uniform Invoice Software), but there are also several special fields added for music store business.