Assuming you have downloaded and installed Uniform Invoice Software:
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When an invoice is past due, you send a past due letter for collection. If the client has new purchases you can also include the overdue amount / previous balance in the new invoice to show the total amount due.
If you need a sample of how to word your past due letter, you can find it at Friendly Collection Letter, or at First Collection Letter - A Friendly Reminder of a Past Due and Second Collection Letter: Turning Up the Heat. Writing a friendly collection letter is a good way to remind your customers that they are late on their invoices. Another way to give the message is just adding the current account balance due to the new invoice. This is what we do in this past due invoice template.
This past due invoice template is a revisited version of c5007 Invoice with Previous Balance (Sales), which is a sales invoice template that includes the "Shipping Address" on the printable form. A service invoice version of c5007 is also available here on InvoicingTemplate.com, at c5027 Invoice with Previous Balance (Service). On our original web site office-kit.com it is C5-007 and named "Invoice Template with Previous Balance". The following description from office-kit.com could help you get a better understanding of this template.
The invoice template adds/forwards previous balance and shows it on the current invoice form. The amount of "Previous Balance" is retrieved when you pick up a customer by clicking the "select-a-customer" button. The "Total Balance" cell calculates the sum of the current balance and previous balance.
The template uses a custom fieldadded to the "InvHdr" database table to display the previous balance of the current customer. Another custom field, , which is also added to the "InvHdr" database table, displays the sum of the current invoice balance and previous balance.
The template does not mark previous invoices as paid. If you post payments to invoices, you need to do it on a per-invoice basis, including the previous invoices.
Here is a list of the custom fields used in this template/database:
|Database table||Field name||Field type|
Like other form designs here on InvoicingTemplate.com, Past Due Invoice Form is free (offered to you at a price of 0.00USD). It works on Windows XP and all newer versions of Windows, and Excel 2007, 2010, 2013 or 2016.
|Name||Past Due Invoice Template|
|Category||Sales Invoice Template|
|Release Date||Friday, March 24, 2017|
|Format (XLS or XLSX)||.xlsx|
|Excel Version||Excel 2003 / Excel 2007 / Excel 2010 / Excel 2013 / Excel 2016|
|Line Height (Points)||19.50|
|Printable with Papaer Size / Orientation||A4 (210 mm x 297 mm) - Portrait|
|Default Margins (Points)|
With this business invoice template you can assign each customer a specific discounting rate. This rate is saved with other customer information such as street address and email. On creating invoices if you choose a customer, its discount level / rate is retrieved and applied too.
This free Canadian invoice template charges both GST (Goods and Services Tax) and PST (Provincial Sales Tax). If the item being invoiced is a service, GST is charged; if the item is a material, then both GST and PST is charged. This billing format is suitable for business who sells products or provides service in Canada.
Standard fields are those that already created in the default database file shipped with Uniform Invoice Software (UIS), as opposed to custom fields (i.e. user-defined fields) which you should create yourself. This template demonstrates how to change the definition of standard fields.