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Tutorial for Adding New Line to Template

Tutorial for Adding New Line to Template (c5124)

c5124 now includes the customized invoice template for the latest version of Uniform Invoice Software. This is what you will see when you open tutorial-for-adding-new-line-uis.xlsx.

Tutorial for Adding New Line to Template (UIS Edition)

Tutorial for Adding New Line to Template - UIS edition


License: Private Use (not for distribution or resale). See our Terms of Use.

You are safe to download the resources. We've added our digital signatures to the files.


Without database file. How to download and use

95 KBDownload

Download this if you have already installed UIS, but are looking for additional customized templates.

418 KBDownload

Download this if you want this design to be set as the default template by the installer program.

2.81 MBDownload


This sample shows the detailed steps required when adding new lines to an existing template, by using the default invoice template shipped with Uniform Invoice Software as the starting point.

Things to consider when adding new lines to a template

The standard invoice template shipped with Uniform Invoice Software has 12 lines (or 12 rows) on the detailed section. But the number of lines on the detail section isn't necessary to be 12.

For example, Invoice Template with Long Product Description includes only 6 lines, which enables you to enter long text into the "Description" field. On multiple-page invoice templates, you can find samples that has 36 lines (two-page), 60 lines (three-page), 84 lines (four-page).

Reducing the number of lines could be archived by hiding some bottom lines of an existing invoice design, but increase the number of lines is not as easy as reducing lines.

First, all cells that need to be saved to database must be correctly named, including those put into hidden columns. Secondly, you have to modify the Excel formulas that calculate totals and taxes. Finally, if you find many lines, you have to adjust the page breaks if the template should be printed using multiple pages.

In the following step by step tutorial, we'll add only one new line. So it does not involve the adjustment of page layout and printing. Please refer to printable invoice templates for more samples on this topic.


This step by step tutorial is based on Windows 10 and Excel 2016.

  1. Backup your invoice template.
  2. Open the invoice template.
  3. Switch to design mode by pushing down the "Design Mode" button on the "Invoice" ribbon tab. This shows Excel gridlines and row / column headings.
  4. Point your mouse to the left-border of the heading cell of column C. Drag it to right to unhide column B. Repeat this step to unhide column A.
  5. Right-click the row 34 heading cell and choose "Insert". This inserts a new row.

    Insert new row by using the shortcut menu

  6. Drag your mouse to select all cells on row 32, ranging $A$32:$K$32. Click the "Format Painter" button in the "Clipboard" group of the "Home" ribbon tab. This copies the formats of the selected cells on row 32.

    Copy row format using format painter

  7. Click the first cell of the newly inserted row i.e. $A$34. This applies the format of row 32 to row 34, including background colors, merged cells.
  8. Name the cells of the new row according to the name pattern of the above row. For example, $A$33 is named "oknTaxable_12", so $A$34 should be named "oknTaxable_13"; $B$33 is named "oknCost_12", so $B$34 should be named "oknCost_13".

    Please refer to How to name an Excel cell / range.

    The Excel cell names map to database file name. So for example in the name "oknProductID_13", "okn" is the prefix that must be added to all names that indicate cells saved to / loaded from database; "ProductID" is the database field name in the "Invoice Body" database table; "13" is line number.

  9. Right-click the "Taxable" checkbox on row 33 and choose "Copy" from the shortcut menu.

    Copy the taxable checkbox by right-clicking the object

  10. Click to select the cell where you want to put the new "Taxable" checkbox, i.e. $E$34. Right-click the cell, choose "Paste" from the shortcut menu. This creates a new "Taxable" checkbox by pasting the one copied from $E$33.
  11. On Excel formula bar, name this new checkbox "oknWidget_taxablecheck12", assign it this formula to bind the checkbox to the cell named "oknTaxable_13".

    Name the taxable box using formula bar

  12. Click to select the "oknLineTotalTaxable" cell located at $B$35. This cell has an array formula like this:

    On the formula bar click to edit the formula, change the numbers from "12" to 13", and then press keyboard key CTRL + SHIFT + ENTER to create the array formula. The result should look like this:

  13. Click to select the "oknLinetotal_13" cell located at $K$34. Modify the formula so it looks like this:
  14. Click to select the "oknSubTotal" cell located at $K$35, modify the formula to be:
  15. Drag your mouse to select all the printable cells on the newly inserted line, ranging $D$34:$K$34. Right-click one of the selected cells, choose "Format Cells". On the "Format Cells" dialog box, go to "Borders" tab. Set the borders as needed.

    Set cell borders using the Format Cells dialog box

  16. Fine tune borders and colors as needed.
  17. Hide column A and B.
  18. Exit design mode by clicking the "Design Mode" button on the "Invoice" ribbon tab again.
  19. Test the template.

Since we add only one new line to the template, it is still printable one a single A4 or letter paper. In practical situations you may want to add several lines. In this case, you may need to click Excel menu "File" and then "Print" to verify how many pages needed to print the form.

Adding a new line is not as easy as hiding a line. Fortunately you can download ready-to-use templates at templates with multiple pages without going through all these steps.

Like other form designs here on, Tutorial for Adding New Line to Invoice Form is free (offered to you at a price of 0.00USD). It works on Windows XP and all newer versions of Windows, and Excel 2007, 2010, 2013 or 2016.

Format and Specification

NameTutorial for Adding New Line to Template
CategorySales Invoice Template
Release DateSaturday, October 28, 2017
Format (XLS or XLSX).xlsx
Excel Version Excel 2003 / Excel 2007 / Excel 2010 / Excel 2013 / Excel 2016
Feature Gallery
Line Height (Points)18.00
Print Area$D$3:$K$47
Papaer Size / OrientationPortrait
Default Margins (Points)