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How to Use

Assuming you have downloaded and installed Uniform Invoice Software:

  1. Download Hotel Guest Folios with Satisfied Business Traveler. Double-click the downloaded file to extract all files.
  2. Open the template "hotel-bill-business-traveler.xlsx" or "hotel-bill-business-traveler-uis.xlsx" with Microsoft Excel.
  3. Click "Design Mode" on the "Invoice" Excel ribbon tab to put it into design mode.
  4. Enter your business information and replace the default logo image to make it your own. (How?)
  5. Click "Design Mode" again to exit design mode.
  6. Create invoice (tutorial movie)!

Prefer to have a look at other samples? Try our Search tool!

Screenshots and Images

The printed version.

Hotel Guest Folios with Satisfied Business Traveler

Hotel Guest Folios with Satisfied Business Traveler (c5091)

c5091 now includes the customized invoice template for the latest version of Uniform Invoice Software. This is what you will see when you open hotel-bill-business-traveler-uis.xlsx.

Hotel Guest Folios with Satisfied Business Traveler (UIS Edition)

Hotel Guest Folios with Satisfied Business Traveler - UIS edition

Download Hotel Guest Folios with Satisfied Business Traveler (c5091)

License: Private Use (not for distribution or resale). See our Terms of Use.

You are safe to download the resources. We've added our digital signatures to the files.

DescriptionSizeDownload

Download this if you have already installed UIS, but are looking for additional customized templates.

450 KBDownload

Download this if you want this design to be set as the default template by the installer program.

2.89 MBDownload

Detail

This hotel guest invoice / guest folios / guest bill format includes spaces for hotels / motels to detail number of guest(s), Room No., Arrival Date, Arrival time, Departure date, Departure time. To beautify the form design an image of a satisfied business traveler is added.

If you search for a bill template with the keyword "Hotel", you may find we've already published several implementations for hotel / motel invoicing here on InvoicingTemplate.com. For example, Hotel Receipt Template (c7005) and Hotel Receipt Format with Blue Gradient Design (c7027). The form designers at InvoicingTemplate.com are committed to offer you more choices with professional templates. So here comes the new design - Hotel Guest Folios with Satisfied Business Traveler.

While the previous designs are more suitable for guests who rent multiple rooms (where the "Room#" is a column, with a "Check in" and a "Check out" field for each "Room#"), with this template the "Room#" is a separate field below the "Receipt#" field.

The 5 columns on the detail section allows you to post any debit / credit regarding a room# or guest account. Usually when a folio is opened the starting balance is zero. All transactions which increase (debit) or decrease (credit) the balance of the account are recorded on the folio, for example, room charges, cash payment advance deposit, etc. For those business guests who are planning a meeting, conference or special event, related fees could be posted here too. While guest settles the final bill an Invoice is generated usually with a unique Invoice number by Uniform Invoice Software (UIS) for future reference. To set options for auto-generation of invoice numbers, such as prefix and starting number, click the "Settings" button on the "Invoice" ribbon tab, and then go to the "Database" tab.

On the bottom of the form, besides the usual "Subtotal", "Tax" and "Total" fields, it also adds space for "Cashier's Signature" (this is for printing purpose only - not a field saved to database), and "Guest's Signature", with a declaration like "I agree that my liability for this bill is not waived and agree to be held personally liable in the event that the indicated person, company or association fails to pay for any part or the full amount of the these charges".

The blank bill template includes a logo image on the top form. To replace with your own image, click the "Replace Logo Image" button on the ribbon tab.

This hotel bill template includes a business traveler image on the bottom of the form. While other invoicing formats, like Microsoft Word (docx) or even Adobe PDF is able to render professional and beautiful invoice forms too, Excel (xlsx) formatted spreadsheet formats has its unique advantages. It is convenient to do calculations in Excel with formulas. By using Excel formulas, the relationship definition between two fields could be easily be done - for example, "amount to pay" = "room rental unit price" X "number of nights". This, combined with backend database, makes UIS a flexible invoicing solution for small businesses.

Like other form designs here on InvoicingTemplate.com, Hotel Bill Layout with Satisfied Business Traveler is free (offered to you at a price of 0.00USD). It works on Windows XP and all newer versions of Windows, and Excel 2007, 2010, 2013 or 2016.

Format and Specification

Template#c5091
NameHotel Guest Folios with Satisfied Business Traveler
CategoryReceipt Template
Release DateThursday, July 28, 2016
Format (XLS or XLSX).xlsx
Excel Version Excel 2003 / Excel 2007 / Excel 2010 / Excel 2013 / Excel 2016
Feature Gallery
Columns5
Lines7
Line Height (Points)19.50
Print Area$D$3:$M$48
Printable with Papaer Size / OrientationA4 (210 mm x 297 mm) - Portrait
Default Margins (Points)
Left18.00
Right18.00
Top75.60
Bottom75.60

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