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This general purpose price quote template in Microsoft Excel spreadsheet format is a slightly modified version of the General Estimate Template. With this form design all fields and columns are manually editable, except the subtotal, tax and total fields that are calculated using Excel formulas.
Since the line totals are manually editable, i.e. not calculated from hours and rate or quantity and unit price, it is more like a general invoice template.
In a business scenario, quotes and estimates are two types of closely related documents, but there are still important differences between them. Understanding the difference between a quote and an estimate can save you time and money and protect you from legal risks and business losses. A quotation is a fixed price offer that can't be changed once accepted by the customer. This holds true even if you have to carry out much more work than you expected. On the other hand, an estimate is an educated guess at what a job may cost - but it usually isn't binding. To take account of possible unforeseen developments, you could provide several estimates based on various circumstances. This will prevent your customer from being surprised by the costs.
Due to this difference, it is important to clearly identify the document type on the header - whether it is a quote or an estimate. It is also useful, at least in some business areas, to include an expiry date on the document, if your prices are subject to change on the time. In this sample, we added it as a custom field "ExpiryDate". This field is defined as "text (100)" in the backend Access database, and the corresponding cell is named "oknExpiryDate" on the top quote form.
As an Excel spreadsheet template, we use Excel formulas to calculate subtotal, tax and total. For example, for the subtotal field, the Excel formula assigned to the subtotal field is "=SUM(oknLinetotal_1:oknLinetotal_22)". This is one of the big advantages of using Excel spreadsheet templates. While you can create beautiful and professional forms too using Microsoft Word, Publisher, PowerPoint or even Adobe Photoshop, it is much easier when you need to do some calculations. This ability, combined with custom fields (user-defined fields) supported by Uniform Invoice Software, resulting extremely flexible form designs, as you can see from the samples online here on InvoicingTemplate.com. Or see the PDF quotation sample to find out what it will like when your customer receive the quotation created using UIS.
If you are running a small business, look no further to those expensive and expensive invoicing / quoting software systems. A simple template could help you on creating quotations that look professional - or even better than those complex apps.
Like other form designs here on InvoicingTemplate.com, General Quote Format in Excel Spreadsheet Format is free (offered to you at a price of 0.00USD). It works on Windows XP and all newer versions of Windows, and Excel 2007, 2010, 2013 or 2016.
|Name||General Quote Template for Excel|
|Category||Other Invoice Template|
|Release Date||Friday, August 19, 2016|
|Format (XLS or XLSX)||.xlsx|
|Excel Version||Excel 2003 / Excel 2007 / Excel 2010 / Excel 2013 / Excel 2016|
|Line Height (Points)||15.75|
|Papaer Size / Orientation||Portrait|
|Default Margins (Points)|